Company Description

Welcome to HIGHVERN. We are an award-winning provider of private wealth, fund and corporate administration services.


Key Accountabilities:

  • Reception - Responsible for presenting a pristine reception and client suite at all times (Guernsey). Ensuring the proactive preparation of the reception and meetings rooms ready for each day
  • Anticipate visitor requirements and make all relevant arrangements providing guests with an exceptional experience
  • Deliver a timely and professional telephone manner re-directing calls as required
  • Room Bookings - Coordination of room bookings, managing occupancy, proactively reschedule bookings accordingly
  • Office Administration - provide an efficient and accurate service to include the scanning and distribution of post/couriers and deliveries as well as organising outgoing post
  • Facilities - Completion of administrative tasks enabling the efficient smooth running of the office. Including but not limited to the ordering of supplies and stationery. Topping up kitchen amenities
  • Booking contractors to complete maintenance and monitoring to ensure the works are completed to the agreed standard
  • Health & Safety - Working with the Directors with regards to being the local Premises and Facilities Co-ordinator to create and maintain the documentation and records to support Highvern in complying with H&S legislation
  • Training - Co-ordinate with internal and external stakeholders invites for training sessions
  • Support the execution of regular fire drills, maintaining the relevant records
  • Proactive improvement to processes, suggesting changes to help make the service offering as efficient and cost effective as possible
  • Projects - Provide support to ad hoc projects that arise potentially working with other areas of the business
  • Communications - Provide feedback/suggestions to support proactive communications to the business that aids improvements and updates on premises/facility matters
  • Excellent organisational and time management skills
  • Discreet, confidential professionalism


Requirements:

  • Good understanding of administration tasks
  • A desire to want to help with a willingness to support various aspects of the business
  • Good interpersonal and communications skills
  • Commitment to personal growth and self-development within the company